DBA Certificates

All fictitious name certificates for businesses (commonly known as “doing business as” or “dba certificates”) are required to be filed with the Town Clerk. The dba files allow consumers to identify and locate the proprietor of a business which goes by a name other than that of the proprietor. Maynard maintains a database of active dba information. Once filed, a certificate is valid for four years. The fee for filing is $40.00.

Download the Business Certificate Application Form.

In the following instances a Business Certificate must be filed with the Town Clerk’s Office:

Type of BusinessAgencyRequirementFrequency
Corporation doing business under a name other than their legal nameTown Clerkfile dba certevery 4 yrs
Sole proprietorships and partnerships doing business under aname that does not include surnameof partner or proprietorTown Clerkfile dba certevery 4 yrs
*Massachusetts Business Trusts doing business under a name other than their exact legal nameTown Clerkfile dba certevery 4 yrs
Limited partnerships doing business under a name othe than its true partnership name or a name which does not contain the words “Limited Partnership”Town Clerkfile dba certevery 4 yrs
Limited Liability Companies doing business under a name other than their exact legal nameTown Clerkfile dba certevery 4 yrs

* Certain non-residents, such as foreign limited liability companies, must appoint the city or town clerk as their agent for service of process in accordance with MGL Chapter 227, s.5A