Open Meeting Law, Notice of Meetings and Room Reservation

To comply with the Commonwealth’s Open Meeting Law, please  email meeting notices with agenda to  Notices will be date stamped during the Town Clerk’s Office regular business hours, Mon-Wed-Thurs 8:00 a.m. to  4:00 p.m. Tue 8:00 a.m. to 7:00 p.m. and Fri  8:00a.m.-12:00 noon. After work hours notices will be date stamped the next business day.  Please keep this in mind while following the 48 hour meeting posting rule.

Except in an emergency, public bodies shall file meeting notices sufficiently in advance of a public meeting to permit posting of the notice at least 48 hours in advance of the public meeting, excluding Saturdays, Sundays and legal holidays, in accordance with M.G.L. c. 30A, § 20.  In an emergency, the notice shall be posted as soon as reasonably possible prior to such meeting. Please email meeting notices with agenda to

Meeting notices shall contain the date; time and place of such meeting and a listing of topics that the chair reasonably anticipates will be discussed at the meeting.  The list of topics shall have sufficient specificity to reasonably advise the public of the issues to be discussed at the meeting.  The date and time that the notice is posted shall be conspicuously recorded thereon or therewith.

Except in cases of emergency, do not meet on holidays, election days or during town meetings.


Holiday / Elections Schedule

For your convenience, the upcoming elections, meetings and holidays are as follows:

  • Jan 1 – New Year’s Day
  • Jan 15 – Martin Luther King, Jr. Day
  • Feb 19 – President’s Day
  • March 26 – Special Town Meeting
  • Apr 16 – Patriot’s Day
  • May 1 – Annual Town Election
  • May 21 – Annual Town Meeting / Special Town Meeting
  • May 28 – Memorial Day
  • Jul 4 – Independence Day
  • Sept 3 – Labor Day
  • Sept 4 – State Primary
  • Oct 8 – Columbus Day
  • Nov 6 – State Election
  • Nov 11, 12 – Veterans Day
  • Nov 21, 22 – Thanksgiving
  • Dec 25 – Christmas Day

Reserving Seating Areas

All Town Hall Conference Rooms have monitors and networked PCs to access the internet or project power points, etc., Easels are available. If technical assistance is needed, indicate at time of reservation.  All spaces are ADA accessible.  Smaller rooms are fixed setup.  Various setup arrangements are possible for the two largest spaces. 48 hour advanced notice needed for setup arrangements.

Please reserve your room before emailing meeting and agenda to to ensure room availability and accurate notice information. It is the responsibility of the board/committee Chair or designated member to reserve a meeting room. Please do not include others on the posting email. Inform fellow board/committee members in a  separate email of the meeting.
TA Conference Room8978-897-1375
White board equipped.
Finance Conference Room10978-897-1353
OMS Conference Room6978-897-1302
White board equipped.
Michael J. Gianotis Room35978-897-1301
8 desks, record and cablecast capability from this room. Adjacent kitchen space.
Stewart T. Campbell Room60978-897-1302
10 seat conference table, podium. Overflow for Gianotis room.
Maynard Public Library
Second Floor Room
Maynard Public Library
Roosevelt Room
A/V available.
Maynard Public Library
Trustees Room
10 seat conference table.

If you need further assistance, please Michelle Sokolowski (Town Clerk) at 978-897-1300.